TRADEPAQ released a new solution for electronic export document handling with Dutch Customs (Sagitta) using Tradepaq's EDM software. The software resides on a centralised server with automatic connectivity to your ERP system.

Our solution consists of the following elements

1. For adding additional data into the export documents purposes Tradepaq's data requestor is used. The data requestor is build on top of the packing list or delivery note,
2. Automatic connection with the Dutch Customs authorities. (Sagitta) This part consists of two elements
   1. The setup per document (retrieval of information (querying, EDM database setup, output file)
   2. The Sagitta software: CDS from Softpak B.V.

Data requestor for Export documents, a short description

The data requestor for the export documents will be used as the stage of creating/ adjusting your export documents. A data requestor is a screen that is used to key in additional data which is not available within your ERP system, at the time that the Ship or pick confirm process has already been finalized.
The user can access the data requestor via his/her inbox in the EDM web application.

Automatic connection with the Dutch Customs authorities

Connecting to Dutch Customs is divided in the following three parts.

1. 1. Export Document set
   Documents handled through the Sagitta interface are the Customs declarations. Inside EDM they are handled as normal documents.
   Documents within EDM can be setup within document sets, so all export documents belonging to a shipment are bundled. Main advantage is that they share the same data, so changes to the data are automatically populated to all documents belonging to the set.
   
2. 2. Interface between EDM and CDS (Customs declaration system)
   In order to let EDM and CDS communicate an interface is needed. This interface will be offered as a standard module of EDM.
3. 3. Workflow
   In your ERP system a shipment is being created. When this shipment is being released for processing, it will automatically be read by SIP (Source Input Processor), a module of EDM. SIP parses all relevant data and queries your ERP system for all necessary or missing information. In the event that your ERP system does not contain all the needed data for the shipment, the Data Requestor will be used to update the shipment with missing data, entered manually (Web application). Every time a new shipment is being generated, and for which a customs declaration is needed, the Event Monitor will create a folder with a unique name, which will store all the files used for the customs declaration. EDM will automatically generate multiple files which hold all data needed to declare. The file names specify the type of declaration. If all documents are generated, the CDS application of Softpak will default to the most detailed declaration, which fits the need for all our customers and is therefore the preferred setting. The customs declaration will then be electronically forwarded to the Dutch customs authorities.